This job description provides a general outline of duties and qualifications for the position. Other duties may be assigned, and the description may be changed at any time. It is not intended to limit normal change and growth nor prevent employees from working to ensure the success of our endeavors. 

POSITION DESCRIPTION

The Facilities Manager will oversee all aspects of facilities, operations, maintenance, and vendor coordination. This on-campus role will ensure that our building systems: HVAC, electrical, plumbing, life safety, grounds and parking lot—are fully functional and well-maintained. The ideal candidate is hands-on, responsive, and able to manage both day-to-day issues and long-term planning.

SPECIFIC/KEY RESPONSIBILITIES

Mission Driven

• Promote The Valley COM’s mission to train osteopathic physicians with the courage to lead, the passion to serve, and a devotion to learning.
• Maintain the building to represent The Valley COM’s values.

Leadership and Advisory

• Serve as the primary point of contact for all facilities-related issues on campus.
• Supervise maintenance staff, contractors, and vendors.
• Manage the security company that is on premises.

Collaboration

• Coordinate space usage, office moves, and resource allocation.
• Oversee successful completion of service contracts (cleaning, HVAC, security, landscaping, etc.).
• Communicate performance standards and KPIs.
• Schedule and supervise vendor work, after proper authorization.

Strategic Planning and Development

• Develop strategic plans for facility upgrades, expansions, and renovations aligned with organizational goals.
• Oversee the lifecycle management of facilities and equipment to optimize their usefulness and cost-efficiency.

General

• Coordinate with and supervise vendors, contractors, and maintenance providers.
• Monitor building systems (HVAC, plumbing, electrical, fire alarms, elevators, etc.) to ensure they are operating effectively and in compliance with safety standards.
• Conduct routine inspections and preventative maintenance activities.
• Respond quickly to facility-related emergencies and ensure minimal disruption to operations.
• Manage maintenance logs, service contracts, and facility budgets as needed.
• Support the planning and execution of campus events and space reconfigurations.
• Work closely with campus leadership to support operational needs.
• Oversee annual permitting for necessary fire life safety, elevators, and other items.

QUALIFICATIONS

• Proven experience in facilities management, building operations, or a related field.
• Familiarity with building systems and general maintenance practices.
• Strong problem-solving and communication skills.
• Ability to manage vendors and external service providers.
• Comfort working independently and in a dynamic, start-up environment.
• Experience in an educational, healthcare, or campus setting is a plus.

NON-DISCRIMINATION STATEMENT: It is the firm policy of THE VALLEY COLLEGE OF OSTEOPATHIC MEDICINE not to discriminate on the basis of race, ethnicity, color, sex, sexual orientation, gender, gender identity, religion, national origin, age or disabilities. It is a violation of The Valley COM policy to discriminate in the selection of administrative personnel, faculty and staff, and students; the provision of employment opportunities, benefits or privileges; to create discriminatory w conditions; or to use discriminatory evaluative standards in employment if the basis of that discriminatory treatment is, in whole  or in part, on the basis of race, ethnicity, color, sex, sexual orientation, gender, gender identity, religion, national origin, age or disabilities. Further, it is a violation of The Valley COM Policy to discriminate in the selection of administrative personnel, faculty and staff, and students if the basis of that discriminatory treatment is, in whole or in part, genetic information or marital status in its programs, activities, hiring, or the admission of students. Discrimination of this kind may also be strictly prohibited by a variety of federal, state, and local laws.